Computerized Thesis Enrollment System Essay

Chapter IINTRODUCTIONProject ContextThe ontogenesis in technology caused by the needs especi solelyy in condescension demonstrates that Information schema and Information Technology is essential ingredient for victor of todays interposeprises. But still, some organizations and offices used the traditional or manual dodge in managing their nurture. The Don Bosco towering School office, particularly the adjustment commission face tons of add in their perfunctory activities to the highest degree especially aft(prenominal) adjustment because of failure to seek shipway and means on how to simplify their t take. The tasks be succession consuming and some dates end up with inaccurate reports. Thus, in this paper, the organization developers aim to image a estimatorized adjustment carcass specifically of use to the Don Bosco high school School registration Committee. According to the website reference.com, a computerized registration system is a multi-function pl aying transaction that automatically manages and stores readjustment nurtureing.Computerization of enrollment information interrelates different yet interdependent transactions in a systematized and workings(a) way. The use of computerized enrollment systems by organizations to assist coordinate people and information is increasing throughout the world. Many experts cite numerous reasons why computerized enrollment systems argon viable choices for schools, training programs and workplace operations. Computerized enrollment systems for cultureal run reduce forming time and human errors. Systems operations march on winged, to a greater extent(prenominal) efficiently and with greater accuracy than manual enrollment systems. Systems typically implicate data protection and backup frameworks. assimilator enrollees be possessed of access to their person-to-person information exclusively. Employee workload is decreased and administrators trick spend more time giving pupil s more personalized attention and encouragement.Upon enrollment, untested and transferee educatees go forth present their credentials to the enrollment deputation. The credentials include form 138 (report broadsheet), protective spineing department of good moral character, clear drive away of NSO birth certificate, clear photo replica of baptismal certificate if baptized catholic and equivalent document for non-Catholics. On the other hand, the old savants atomic number 18 required to submit their form 138 and summertime spirit level if applicable for appraisal to theenrollment committee. After completing all the requirements, the enrollment committee entrust issue an enrollment form for the scholar to fill up. The enrollment form will be returned to the enrollment committee for assay. If in case in that location ar some fields that were non filled up, the enrollment form will be returned to the assimilator to have it completed. The duly filled up enrollment form will be submitted to window 2 or the assessment window section for verification and validation.The pupils will need to waitress for their names to be announced over the sound system. When students name is announced, the student will proceed to window 3 or the billing section window and digest necessary bills. After paying, they will proceed to the library and present their receipt for book rental for them to get their books. Then they will proceed to the skill Lab for the I.D. Finally, they will present again their receipt to the personnel in-charge. In the alert enrollment system of Don Bosco advanced School, the enrollment committee will sort all the enrollment form according to category direct and section. The deposit will input the student details on the computer using Microsoft Excel. After imageing all records, the forms will be filed on a folder and will be unplowed on a filing cabinet by the naval division advisor. The details approximately the students entered in the computer will be the basis of the secretary in preparing reports much(prenominal)(prenominal) as enrollment statistics, number of transferees, repeaters, balik-aral and reports on religious denominations.all(a) these data are sorted out according to yr level and gender. A nonher report to be generated all(prenominal) after grading close is the report card of each student. The secretary will prepare a grading sheet form and distribute it to the vanquish teachers for them to fill up. fill up grading sheet forms will be submitted to the categorise consultant for the preparation of report cards. The advisor will input the grades of each student per subject on the report card manually. Currently, updating records some students such as age, year level, status, number of brothers and sisters studying in the said school are done manually. E rattling enrollment, students are required to fill up enrollment form to update their records. Their previous records from their previou s class consultants will be given to the present class advisers. The present class adviser will be the one to update the records of each student. Another distinguished data that need updates in the students profile is the grade for each subject.Grade details are updated on the report cardof students by their class advisers and on their permanent records by the secretary. This means that every time a parent wants to check the record of a student, he/she needs to ask assistance from either the class adviser or the secretary. In case when some of the grades are not yet submitted to the class adviser, the parent needs to ask every subject teacher of his/her child. Occasionally, problems are encountered in updating and monitoring students records. Since students records are completely filed in folders and kept in filing cabinets, there are instances that some records are disordered or misplaced. In those cases, students are asked to fill up another copy of enrollment form. Students r ecords are also hard to find since the class adviser or secretary needs to search the records manually.Every time there are updates on the students records, this also means an additional workload to the teachers and secretary since searching and updating records are done manually. Regarding updates on the grades of students, there are cases that grades are not submitted to the class adviser on time. This will be a burden to the parents who will be checking the grades of their children because it will require them to ask the subject teachers one by one. With the manual system, preparation and generation of reports is time consuming and difficult. This is because the secretary tolerate only finish his report after choose all the enrollment forms after.In the existing system, after sorting all the enrollment forms, the enrollment committee will sort and enter the details of students in Microsoft Excel for them to produce reports such as enrollment statistics, number of transferees, r epeaters, balik-aral, and religious denominations each of this information sorted out per year level and gender. These cause delayed submission of reports to the principal. On the part of the class adviser, preparing report cards of students is also time and effort consuming since he/she needs to write manually the grades of each student on their cards. These difficulties encountered by the employees because of their manual system push them to go for employing modern technology.Purpose and descriptionWith the proposed system, updating and monitoring students records will be hurried and more accurate. The parent will no longsighteder go to the subject teacher of his/her child one by one or wait for the class adviser insteadhe/she can go presently to the principals office and ask assistance from the secretary about the grades of his/her child/children. The secretary will just enter the ID number or the name of the student on the system and all details of the student will be displa yed. In updating student records, the class adviser will no longer update manually. All modifications about students records will be updated directly to the system upon enrollment. The possibility of baffled or misplaced students record will be greatly minimized since all student details are already saved in the systems database and records are back up regularly.The time allotted in generating reports will also be fall and reports are more likely to be submitted on time at the principals office with the use of the proposed system. During enrollment, details about new students and updates about old student will be entered and stored directly on the system. This means that after enrollment, the secretary will no longer enter manually the details of student on the computer. Since the proposed system is capable of generating reports on the enrollment statistics, transferees, repeaters, balik-aral and religious denomination as to year level and gender, the difficulties universe encoun tered by the enrollment committee will be minimized if not eliminated.Another feature of the proposed system is its log-in form with three user accounts, the administrator (secretary and principal), the cashier, and the adviser. The administrator has a full access to the system. The teachers are only allowed to register students and print reports. The cashier has access to the assessment process only. With this, security of student records is secured and enrollment process will no longer time consuming.ObjectivesThe study aims to evaluate the present enrollment system of the Don Bosco High School. It also endeavors to provide effective and efficient way for easy operation and access of students record. Specifically, it aims to1 Determine and evaluate the existing system in terms ofa Monitoring Student Recordsb Updating Student Recordsc Reports Generation2 Determine the problems encountered by the manual system in terms of aMonitoring Student Recordsb Updating Student Recordsc Repor ts Generation3 notify a solution that would address the problems encountered.4 Determine the benefits that can be derived from the proposed system.Scope and DelimitationThis study restricts its investigation on the existing enrollment system of the Don Bosco High School in Lagawe, Ifugao.The proposed Enrollment System of Don Bosco High School will be designed to cover the major enrollment process of DBHS students registration, monitoring students records and reports generation. It secures the important information of the student through personnel log-in. It can save the necessary data that the system should have through a manual process and produce backup into a storage device. The system provides the level of user accessibility. The system is designed to be manipulated only by the principal and the enrollment staff. It is not accessible to others. It is also designed to be reminders about unpaid school fees of the student and also there is an semiofficial receipt that can be prin ted by the system.Review of Related litA. COMPUTER TECHNOLOGYNowadays, technologies have become widely used in everyday lives of people that even simple tasks are done with the patron of powerful technological inventions. These are the fruits of the innovativeness and knowledge possessed by men. Computers are making revolutionary changes in the way people live, play and work. In around every field, computers proved to be valuable as togs. For example, the contribution of computers in the business field has been undeniably strong and effective. Computers have the ability to carry out a complex and tedious work in a very effective manner resulting to the widespread need of computers inside many establishments.They are inevitable because of their usefulness like storing, retrieving, and clever of processing information. For effective deed of commands, software, just like the system proposed in this paper, are required to be installed to be able to handle processes in the computers working system. Themicrocomputer and development of various softwares are not just for scientific and engineering use but as well as for education purposes particularly the enrollment process which is the focus of this study. As soon as people realized that the means to birth better decisions and to solve problems faster is at the tip of their fingers through the use of computers, the demand for them increases exponentially.However, a computer is not an independent problem solver. But owing to the speed with which it can retrieve and manipulate large volumes of data, the computer is an essential aid on the problem solving process. Furthermore, electronic equipment permits fast and ecological processing of gigantic amounts of data. The computer can, with proper programming, process data towards logical conclusions, classify them, and make them readily available for a managers use (Greenwald et al., 2005). In fact, data do not become information until they are elegant into a usabl e form that is readable to the users.Information system projects sometimes are initiated to improve the accuracy of the processing data or realize that a procedure prescribing how to do specific task is always followed (Connolly and Begg, 2004). In this study, a software, specifically a computer-based enrollment system for Don Bosco High School is created using Microsoft Visual Studio 2008. utilise this language, codes representing a set of commands are organized into one software which when installed will enable a computer to execute enrollment-related-commands from the user.B. COMPUTERIZED ENROLLMENT SYSTEMA computerized enrollment system is a good example of a computer generated process. Computers are almost indispensable to most industries because of its ability to deal with voluminous records. Hence, in most academic institutions, the use of computers is an immense help in managing records and files. With the volume of files such as those from students records, finances, inve ntories, and others needed for its operation, the use of computer has made tasks simpler, faster and more efficient. The use of computers can lessen the workload and provides accurate information needed to the school. As a result, it will benefit not only the student but the administration as a whole. Thus, a computerized enrollment system is veryessential to every school.As an example, Long Beach urban center College in California, USA has gone live with a new Cognos-based enrollment management system that was designed by Irvine, CA-based professional services fast(a) e2e Analytix. Prior to installing the new system, LBCC which has two main campuses and multiple satellites that post nine schools and 34 departments, handled its enrollment via manual spreadsheets. With no reporting, continuity, or commonplace practices, and with lengthy error corrections, the schools enrollment management budgeting and be after took up three months to compile, consolidate, and implement. LBCC ta pped e2e Analytix, which specializes in higher(prenominal) education, to design a web-based enrollment management system using Cognos Enterprise Planning software from Cognos Inc. (Ottawa,Ontario).Using Cognos for enrollment management was a unique application for Cognos, according to Dan Galuppo, e2es director of professional services, but the result delivers real-time data collection, consolidation, workflow, and calculations to help LBCC enrollment staff in making faster and more advised decisions. On the other hand, although most schools here in the Philippines have their take computers, their functions are not fully maximized. The University of the Philippines has recently developed its own computerized enrollment system together with the other known universities. However, many still assert on the manual system of storing and retrieving files, thus in turn, make work laborious, time consuming, less efficient and requiring more manpower. The Pangasinan State University- Linga yen Campus currently uses the manual system of enrollment.For years, this system has been employed and has indeed been a tedious process on the part of the students as well as the members of the enrollment committee. This entails the long process of filling up forms in three copies (student copy, accounts copy and recording equipments copy), class scheduling, assessment of fees, and issuance of student records. The continued acceptation of this usual manual enrollment system has caused numerous errors, unnecessary delays, and has in the end made the entire enrollment system a slow process to contend considering the influx of students each year. Fortunately, the design, development and implementation of EnrollmentAutomate Pangasinan State University Computerized Enrollment System is introduced to address this long-standingslow process of enrollment and already in the process.Technical BackgroundTable 1. hardware Requirements of the Proposed SystemMinimum HardwareSpecificationsRec ommended Hardware SpecificationsProcessor 1 ghzHard disk 40 GB free hard disk spaceMemory 512 MBVideo Card8 MB correspondent Any PrinterProcessor 2 ghz or higherHard disk 160GB free hard disk space or higherMemory-1GB or higherVideo Card16 MB or higherPrinter Ink Jet